Services Scheduling Software

Solutions
Solutions
- View All Solutions View all of our workforce management solutions
- Digital Scheduling A core workforce management solution for rota planning that’s simple and smart.
- Auto Scheduling Take your workforce management to the next level and automate the optimisation of staff rotas in seconds, with one click.
- Forecasting Complete your workforce management solution and perfectly predict labour to demand, to create the perfect schedule or rota every time.
What's new

Scheduling & Workforce Management RFP Template A free template to give you a head start in your search for a new provider
Book a demo Speak to a Geek
Features
Features
- View All Features View all of our workforce management solutions
- Shift Planning Plan shifts using our digital scheduling software
- Mobile App - Employee Engagement Improve communication and create a transparent approach to scheduling for your workforce.
- Clocking In/Out Manage employee schedules and clock in and out for shifts
- Leave & Absence Management Request, approve, and track leave and absence for your workforce from one solution.
- Timesheet Tracking & Attendance Manage hours scheduled vs hours worked and automatically create timesheets to send to payroll
- Insights & Reporting Customisable reporting to track the workforce metrics that matter.
- Integrations Integrate our workforce management solutions and schedules into other tech seamlessly
What's new

Scheduling & Workforce Management RFP Template A free template to give you a head start in your search for a new provider
Book a demo Speak to a Geek
Industries
Industries
- View All Industries View all of our industries
- Retail Helping retailers spend 1:1 time with customers - not the rota.
- Hospitality Serving the hospitality industry with first-class rotas.
- Entertainment & Leisure Game-changing scheduling as engaging as your business.
- Healthcare Whether you're a private service or large trust, Rotageek is here to help.
- Other Sectors Helping a host of workforces to meet fluctuating demand.
What's new

Scheduling & Workforce Management RFP Template A free template to give you a head start in your search for a new provider
Book a demo Speak to a Geek
Customer Stories
Resources
Resources
- Free Downloads From white papers to webinars, we've got you covered.
- Blog All the latest industry insights from the Geeks.
- News & Articles Rounding up all the latest in scheduling.
- Savings Calculator Calculate how much can you save with digital scheduling
What's new

Scheduling & Workforce Management RFP Template A free template to give you a head start in your search for a new provider
Book a demo Speak to a Geek
About Us
About Us
- Why Rotageek? What makes us a different type of scheduling solution?
- Moving to Rotageek Live your best scheduling life when you move to Rotageek.
- Partners Our partner ecosystem to supercharge your scheduling solution.
- Our Story The Rotageek story so far.
- Meet The Team The Geeks behind the scenes.
- Careers Meet the team and become a rota geek.
- Contact Us Get in touch and speak to a geek.
What's new

Scheduling & Workforce Management RFP Template A free template to give you a head start in your search for a new provider
Book a demo Speak to a Geek
Watch Demo
Book a Demo

Rotageek’s digital workforce management solution is not just supporting the high street and healthcare. If your business has fluctuating customer, patient or visitor demand and you need to schedule staff accordingly - we can help.

Align skills and availability to get the job done, keeping track of labour spend every minute. Whether your teams are out on the road, on-site or hybrid working, maintain a real-time view of your schedule including who’s clocked in and who’s picked up an available shift.

Go beyond spreadsheets with smart labour alignment. Using AI, Rotageek’s autoscheduling and forecasting tools overlay historic data with trends to predict your future staffing needs. Provide a service that delivers on its promises, with the right people in the right place at the right time.

“Home-buyers come to Habito to access mortgage advice online, often late into the evenings or on weekends from their own home. Fair, flexible and easy shift scheduling is really important to be able to deliver our award-winning service at key times of the day or week. We’re looking forward to enjoying the benefits that Rotageek’s platform can bring.”

Cassie Stephens - VP of Operations at Habito

Read the case study >

Digital Scheduling +Auto Scheduling +Forecasting

Cloud-based scheduling that's digitalised and simplified

Create perfectly optimised schedules at the click of a button

Data-driven AI that predicts fluctuating labour demand and more

	Digital Scheduling Cloud-based scheduling that's digitalised and simplified	+Auto Scheduling Create perfectly optimised schedules at the click of a button	+Forecasting Data-driven AI that predicts fluctuating labour demand and more
Features
Scheduling
Real time management dashboard
Multi-week view of the schedule
Store-by-store and merged schedule views
Create, edit, drag & drop, copy and delete shifts
Configure predefined shifts for easy scheduling
Create and apply recurring shift patterns
Copy schedules week-to-week
Activities within shifts linked to skills
Multi-activity assignment within a shift
Timed, untimed, paid and unpaid breaks within your company policy
Bulk delete shifts by employee over any date range
Legal compliance analyser
Business rule analyser
Fairness analyser
Create, broadcast and assign vacant shifts to employees at my and nearby stores
Dynamic schedule costing
Complete audit trail of any changes made to the schedule
15-minute intraday demand graph at store or activity level
Display forecasted and actual sales
Display sales-to-labour metrics (e.g productivity, % cost of sales)
Display labour budgets in currency or hours and show variance
Multi-language interface
Leave management
Annual leave accruals in hours or days
Leave approval hierarchy
Time off in lieu management
Black-out dates & max off restrictions
Absence document storage
Auto-approval of leave within rules
Time & attendance
Clocking via employee mobile app
Clocking via web on your chosen in-store device(s)
Clocking via 3rd party timeclock solution supported
Self-identify reason for clocking outside grace period
Geo-locating at time of clocking
Geo-fencing at time of clocking
Photo-capture at time of clocking
Timesheets
Audit and validate hours worked versus scheduled
Bulk approve timesheet entries
Bespoke paycodes for easy syncing with payroll solutions
Paycode allocation based on labour laws and company policies
Unique rounding rules applied for early and late clock ins and outs
Shift costing to home location or worked location
Multi-step approval process
Approved timesheet payroll export
Reporting
Labour fit to customer demand
Shift creation method
Payroll code breakdown by employee or location
Absence & leave reporting
Bespoke dashboards & reports
Messaging
Send messages to one, some or all staff
Receive messages directly to the employee mobile app
Mobile app
Available on iOS and Android
View my schedule and shift details
View my team's schedule and shift details
Swap shifts with others with the right skills and availabilty
Drop shifts and broadcast to others with the right skills and availabilty
Management or auto-approval of compliant swaps
Self-service availability and shift preferences
Employee notifications via push notification and email
Multi-language interface
Mobile calendar sync
Integration & access management
HR solution integration
Payroll solution integration
BI warehouse integration
Communication platform integration
Appointment booking integration
Task checklist integration
Applicant tracking system integration
Other integrations via public APIs or flat file via SFTP
Single Sign On (SSO) supported
Support
In app and web chat with our Customer Support team
Strategic business reviews with your dedicated Customer Success Manager
24/7/365 infrastructure and IT monitoring & SLAs
Schedule optimisation
1-click schedule creation for 1 or more weeks
Auto-adherence to targets, minimum and maximum staffing levels by activity
Auto-adherence to labour budgets
Auto-adherence to employee contract obligations
Auto-adherence to legal requirements
Company fairness principles taken into account during auto-creation
Employee working preferences taken into account during auto-creation
Timed break placement optimisation
Auto-create vacant shifts if unable to meet demand
Demand prediction
Demand forecasts by task using AI / machine learning algorithms
Demand forecasting using sales, transactions, orders or any timestamped data
Holiday and special event tagging
Bottom-up forecasting which applies labour standards
Top-down forecasting to apply labour budget most effectively

Intuitive Digital Schedules.

When you're managing a mix of field-based, office-based, temporary, permanent and hybrid workers, there's no place for paper-based processes. Ditch and switch to cloud-hosted digital scheduling that fills every shift according to skills, availability and your business needs. Workers self-serve remotely via an app on their smartphone, saving you travel expenses and the pain of chasing admin.

Digital Scheduling >

Optimised Rotas.

You’ll wonder how you ever survived without Autoscheduler! Taking care of the complexities of contracts, working regulations, availability, skillsets and personal preferences, Rotageek’s algorithm generates the optimum schedule in about 30 seconds. Get months ahead of your events, campaigns or site visits, with the flexibility to make and share schedule changes. We’ll create and assign every shift and break, leaving you pleasantly fulfilled.

Autoscheduling>

Forecast your labour

Using guesswork to serve your customers is far from ideal. Predict labour demand with smart forecasting from Rotageek, using artificial intelligence (AI) technology. Historic data such as footfall and check-ins feeds into labour demand prediction for each task by location by 15-minute increments. Create future rosters that anticipate seasonal trends and other influences to ensure high service levels and positive customer experiences.

Forecasting >

RotaGeek Limited is a company registered in England and Wales with the company number 06783810 and registered address of 71-75 Shelton Street, London WC2H 9JQ

Other Sectors.

Create perfect rotas for your workforce to meet fluctuating demand.

Mid-market & enterprise workforce solutions

Intuitive Digital Schedules.

Optimised Rotas.

Forecast your labour