What is Rotageek? Put simply, we provide an app based, comprehensive workforce management solution that helps you plan labour to customer demand more efficiently. Our tools not only optimise scheduling, but also ensure better employee performance across your entire workforce.
We give you the power to create schedules simply and broadcast them to your employees via the Rotageek app.
With predefined rules based on labour laws and your business strategy, we’ll help you create the perfect schedule every time. And with the added ability for employees to book leave, time and attendance tracking and integrations into HR & Payroll software, we make your HR admin a breeze.
Our solutions range from intuitive digital schedules, to AI optimised rotas based on your customer demand. Learn more about them below.
Cloud-based scheduling that's digitalised and simplified
Create perfectly optimised employee schedules at the click of a button
Data-driven AI that predicts fluctuating labour demand and more
Digital Scheduling Cloud-based scheduling that's digitalised and simplified | +Auto Scheduling Create perfectly optimised employee schedules at the click of a button | +Forecasting Data-driven AI that predicts fluctuating labour demand and more | |
Features | |||
Scheduling | |||
Real time management dashboard | |||
Multi-week view of the schedule | |||
Store-by-store and merged schedule views | |||
Create, edit, drag & drop, copy and delete shifts | |||
Configure predefined shifts for easy scheduling | |||
Create and apply recurring shift patterns | |||
Copy schedules week-to-week | |||
Activities within shifts linked to skills | |||
Multi-activity assignment within a shift | |||
Timed, untimed, paid and unpaid breaks within your company policy | |||
Bulk delete shifts by employee over any date range | |||
Legal compliance analyser | |||
Business rule analyser | |||
Fairness analyser | |||
Create, broadcast and assign vacant shifts to employees at my and nearby stores | |||
Dynamic schedule costing | |||
Complete audit trail of any changes made to the schedule | |||
15-minute intraday demand graph at store or activity level | |||
Display forecasted and actual sales | |||
Display sales-to-labour metrics (e.g productivity, % cost of sales) | |||
Display labour budgets in currency or hours and show variance | |||
Multi-language interface | |||
Leave management | |||
Annual leave accruals in hours or days | |||
Leave approval hierarchy | |||
Time off in lieu management | |||
Black-out dates & max off restrictions | |||
Absence document storage | |||
Auto-approval of leave within rules | |||
Time & attendance | |||
Clocking via employee mobile app | |||
Clocking via web on your chosen in-store device(s) | |||
Clocking via 3rd party timeclock solution supported | |||
Self-identify reason for clocking outside grace period | |||
Geo-locating at time of clocking | |||
Geo-fencing at time of clocking | |||
Photo-capture at time of clocking | |||
Timesheets | |||
Audit and validate hours worked versus scheduled | |||
Bulk approve timesheet entries | |||
Bespoke paycodes for easy syncing with payroll solutions | |||
Paycode allocation based on labour laws and company policies | |||
Unique rounding rules applied for early and late clock ins and outs | |||
Shift costing to home location or worked location | |||
Multi-step approval process | |||
Approved timesheet payroll export | |||
Reporting | |||
Labour fit to customer demand | |||
Shift creation method | |||
Payroll code breakdown by employee or location | |||
Absence & leave reporting | |||
Bespoke dashboards & reports | |||
Messaging | |||
Send messages to one, some or all staff | |||
Receive messages directly to the employee mobile app | |||
Mobile app | |||
Available on iOS and Android | |||
View my schedule and shift details | |||
View my team's schedule and shift details | |||
Swap shifts with others with the right skills and availabilty | |||
Drop shifts and broadcast to others with the right skills and availabilty | |||
Management or auto-approval of compliant swaps | |||
Self-service availability and shift preferences | |||
Employee notifications via push notification and email | |||
Multi-language interface | |||
Mobile calendar sync | |||
Integration & access management | |||
HR solution integration | |||
Payroll solution integration | |||
BI warehouse integration | |||
Communication platform integration | |||
Appointment booking integration | |||
Task checklist integration | |||
Applicant tracking system integration | |||
Other integrations via public APIs or flat file via SFTP | |||
Single Sign On (SSO) supported | |||
Support | |||
In app and web chat with our Customer Support team | |||
Strategic business reviews with your dedicated Customer Success Manager | |||
24/7/365 infrastructure and IT monitoring & SLAs | |||
Schedule optimisation | |||
1-click schedule creation for 1 or more weeks | |||
Auto-adherence to targets, minimum and maximum staffing levels by activity | |||
Auto-adherence to labour budgets | |||
Auto-adherence to employee contract obligations | |||
Auto-adherence to legal requirements | |||
Company fairness principles taken into account during auto-creation | |||
Employee working preferences taken into account during auto-creation | |||
Timed break placement optimisation | |||
Auto-create vacant shifts if unable to meet demand | |||
Demand prediction | |||
Demand forecasts by task using AI / machine learning algorithms | |||
Demand forecasting using sales, transactions, orders or any timestamped data | |||
Holiday and special event tagging | |||
Bottom-up forecasting which applies labour standards | |||
Top-down forecasting to apply labour budget most effectively |
Switch to fully cloud–based workforce rota and scheduling software, that’s simple and smart. With intuitive drag and drop functionality, users can build schedules that meet business rules, contractual obligations and take into account user preferences.
One click, a million combinations – Automatically create optimised schedules and rotas in seconds. Driven by AI, we'll create the best possible schedule, taking into account the needs of your business and the staff that are available.
Using data points like footfall, historical transactions and key events and seasons, we'll forecast your customer demand and therefore the workforce labour needed to optimise labour costs and provide a great customer experience.
Benefit |
Details |
Improved workforce productivity |
Aligns staffing with demand, helping operations flow more smoothly. |
Increased Employee Satisfaction |
Streamlines scheduling, making life easier for employees and improving morale. |
Cost Efficiency |
Reduces costs by automating and optimising scheduling processes. |
Entire Workforce Visibility |
Provides a clear, real-time view of your team's schedules and performance. |
Enhanced Employee Performance |
Tracks performance and schedules to help boost results. |
Simplified Task Management |
Makes task assignments easy and keeps everything organised. |
By harnessing the power of AI and cloud-based technology, our workforce management solutions make creating and broadcasting schedules to your employees easy. With our software, you're not just filling shifts; you're optimising your workforce to better meet customer demand and increase your bottom line, proving that the right workforce management software can make all the difference.
At Rotageek, we believe that the best workforce management goes beyond just scheduling. It's about creating an environment where employee engagement is at the forefront. Our workforce management system includes special features for absence management, allowing employees to book leave easily, and ensuring that you're always staffed appropriately.
Rotageek's workforce management solutions are designed to seamlessly align with your project goals and timelines. Our workforce management tools not only help you schedule the right people at the right times but also ensure that your team's workload is balanced and aligned with ongoing projects.